Benefits of Automated Visitor Management Software for your Business

Using a handwritten paper log for your business is an outdated way of logging visitors. It’s quick and easy but has no security as well as the fact that everyone can view the visitor’s information. Using an automated visitor management software, although it might seem advanced and frightening in the beginning, brings all the benefits the traditional paper log doesn’t have, as well as the ones it does.

Adding the Professional Touch

First of all, using a VMS will make your business appear more professional. When running a business, your appearance is everything. If your customers and employees don’t see you company as a professional one, they simply won’t take you seriously.


With an automated visitor management software, comes safety. If applicable, the software can screen against the felony and sex offender watch lists. This is a huge plus, adding a layer of security and reassuring you that your employees and customers aren’t withholding important information from you.

On the topic of security, it is one thing that for the most part can’t be done without the VMS. Under emergency situations, one can easily check the system to see who’s in the building. This means that if there is a fire or another emergency, you will know when everyone is safe and out of the building. This cannot be done as quickly with a standard handwritten paper log, and during an emergency, every moment counts.


Using a Visitor Management software is great if you want to analyse your visitors. Through the system you can find out what time of the day you have the most visitors. You can also track how much time they spend inside your building. This is great if you want to make sure that everything is optimized at the right times of the day. Happy visitors, happy costumers; the most important part of running a business.

Saving Money

The main focus of a business is to earn money, and the less expenses the more money you end up with by the end of the day. The cost of processing your visitors are reduced, which will in return save you money over time. Since we mentioned security being a great benefit of the system, it’s also worth knowing that security breaches themselves can cost you a lot of money. Not having to worry too much about such breaches also saves you money.

An automated visitor management software can be applied to any business. It doesn’t matter if you have a manned lobby or not. Either the person working in the lobby registers the visitor through the system, or you could set up the system so the visitor can register him/herself. It usually applies yet another layer of security if someone works with the system, but then again it will save you the money of having to hire someone to do so if you do not wish to.

There are several companies out that there that offer visitor management software’s, and one should do some research before deciding on which one to choose. It all depends on the size of your business. If it’s small, it would be smart to use a system designed for fewer visitors and employees. The same applies for big businesses. It is also important to know that if your business grows, there should be no problem upgrading the system.